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Conference, trade show and equipment software A thousand pieces and dozens of suppliers. You, with everything under control.
Booths, equipment and suppliers in one place, so you can delegate with confidence.
Companies that trust Rental Portal
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Delegate without fear
Your team quotes and controls stock from day one, without you having to stay on top of them.
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No surprises
Upload your Excel, the AI loads everything and you know what's available before you promise it.
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You're not alone
We support you in Spanish, over WhatsApp, owner to owner.
How much does doing it by hand cost?
See how much it adds up to in a year with an example. Change the numbers to your own.
30 hours a month spent quoting · ≈ 239 US$ per month
Adjust assumptions
Example assumptions, editable: a salary of US$ 700 a month and 176 working hours a month.
These are the reasons owners switch to Rental Portal
| Feature | Complex systems | RentalPortal |
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Getting started
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Manual stock entryItem by item
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AI-powered uploadUpload your Excel · minutes
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Learning
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Slow learning curveWorkflows nobody uses
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Ultra-simple interfaceYour warehouse learns in 1 day
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Infrastructure
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Hidden IT costsServers and consultants
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Everything in the cloudNo IT · from your phone
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Technical support
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Slow support, or in English onlyTickets take 1 to 2 weeks
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Owner-to-owner support WhatsApp Video
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Our team migrates and sets up your entire inventory at no extra cost. Choose the annual plan and start with no friction.
Talk to IgnacioInvest in results
When you choose software you're looking for results. Here are some results from people who use RentalPortal.
Less manual work every week
No more Excel spreadsheets and hand-kept inventory control.
Quotes confirmed faster
Automatic quotes that respond on the spot.
Fewer availability conflicts
Avoid overbooking, lost equipment and delays in setups.
Operational peace of mind
If you're not in the office, your business keeps running without errors.
Flawless logistics for setups and trade shows.
Control every component of your exhibitions, from arrival to teardown.
Let's talk about how to eliminate losses.
Any request, quoted in seconds.
The AI extracts data from WhatsApp, PDFs and email. You just review and quote.
The real profitability of every piece of equipment, no guesswork.
See the ROI per asset and decide where to invest, sell or scale.
Share your expected profitability
Save months of implementation
Forget lengthy setups and extra implementation costs. With RentalPortal you'll see the value of your new system in minutes.
Get set up in 5 minutesNo credit card and no implementation fees.
Explore the videos in the Academy
With one-minute videos you can understand every RentalPortal feature.
Go to the Academy
Book a meeting with Ignacio (Rental Portal co-founder)
In 30 minutes you'll get guidance on how to get started.
Book a demoWhat people who already run on Rental Portal say
What I'd been looking for, for months and months
Sebastián · HoloBrand Colombia
It changed the way I work
Cristian · CRA Moto Rental
We quoted in Excel and everyone had their own version of the price list. Now everything comes from the same place and we stopped arguing about why two quotes for the same equipment came out different.
On Saturday at 11 at night, from my phone, I saw that two cases were missing from the return. Before, I'd have found that out on Tuesday, when there was no one left to claim it from.
We had money out on the street and didn't know it. The first week with Accounts receivable, US$ 11,000 invoiced and uncollected from the previous quarter showed up. The system paid for itself for the whole year.
We'd been dragging a 1,400-item spreadsheet along for six years. I estimated two weeks of migration and we had it running in four days. What surprised me most was that the team started using it without me having to explain anything.
I used to close a quote and only then find out whether the equipment was free. Now I see it while I quote. It's been four months since we last double-booked the same camera on the same weekend.
What changed most wasn't the system, it's that I stopped being the bottleneck. My team quotes without asking me and I look at the margins on Mondays.
+500 companies already choose us
Quality support, human and in your own language.
Behind Rental Portal there are people from the industry
We come from the film industry and are experts in product development. We chose to build for rental, not for sale. When you book a demo, you talk to us.
Maximiliano Alfonsín
CEO · Co-founder
Over 20 years leading technology products. He built Rental Portal from the real operational needs of the industry.
Ignacio Martínez
CCO · Co-founder
Producer and Director of Photography for 7 years. He lived the chaos of equipment rental from the inside and decided to transform it.
Santiago Respane
CTO · Co-founder
Over 20 years in engineering and data analysis. He designed the architecture of the Rental Portal platform.
Quoting in just a few hours
Three steps and little effort: most people get started in hours, not months.
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Step 2
Upload your Excel
The AI loads your products for you, with no manual work.
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Step 3
Quote without mistakes
Your first quote, with real availability in view.
Afterwards you add check-in/check-out control, payments and metrics, at your own pace.
Stop paying per user
4 plans · swipe to see them
- Availability control
- Check-in and check-out
- Unlimited inventory
- Unlimited orders
- Rental store
Not included
- Bundles from Advanced
- Metrics from Advanced
- Bundle management
- Operational metrics
- Financial metrics
- Payment tracking
Not included
- Accounts receivable from Premium
- Sub-rentals from Premium
- Code scanning from Premium
- Sub-rental management
- Product performance
- Accounts receivable
- Order calendar
- Code scanning
- Project management
- Withholding management
- Priority support speed
- Personalized onboarding support during the first month
- Priority for suggesting improvements
- Unlimited warehouses
Everything included in your new plan
Starter
To start getting your rental operation in order.
- Availability control
- Rental store
- Unlimited products and orders
- 1 warehouse
- Up to 3 team members
- Quotes and estimates
- Customer notifications
- New order alert
- Bulk customer upload
- AI-powered bulk product upload
- Monitor with manual check
- Support response within 72 hrs
Advanced
To consolidate the business with bundles, payments and metrics.
- Unlimited bundles
- Payment tracking
- Operational metrics
- Financial metrics
- 3 warehouses
- Up to 10 team members
- Quotes and estimates
- Customer notifications
- New order alert
- Bulk customer upload
- AI-powered bulk product upload
- Availability control
- Monitor with manual check
- Rental store
- Unlimited products and orders
- Support response within 48 hrs
Tell us what's keeping you up at night. We'll solve it together.
Book a demo, we load your Excel and you see how it feels to run things calmly.
Book a demo with Ignacio
Frequently asked questions
What people ask us most before getting started.
What is Rental Portal and how does it help with conference, trade show and equipment management?
Rental Portal is software for companies that supply equipment to conferences, trade shows and exhibitions.
- Availability by date for large-volume orders
- Quotes for multiple booths and suppliers
- Control of deliveries and returns per event
- Team with permissions and roles
- Inventory upload from Excel with artificial intelligence
- Accounts receivable and payment tracking
Three ways to get your questions answered
Choose the one you prefer. All of them are in Spanish.
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Astra
Astra is our assistant: she answers your product questions instantly and shows you the video that helps.
Ask Astra
Find out how to maximize the operation of your rental or events company in a x30
Real strategies to automate processes, eliminate manual errors and scale your rentals without adding staff.
Learn how to make your company more profitable.
Only quality content. No spam.
- Templates
- Real cases
- Webinars
Hi! I'm Ignacio Martínez, co-founder of Rental Portal. You may be short on time and not want to spend hours setting up your new platform.
